Board Meeting Agenda Minutes of the regular meeting of the Board of Directors of the WATER WORKS AND SANITARY SEWER BOARD OF THE CITY OF MONTGOMERY, ALABAMA 2000 Interstate Park Drive Tuesday, November 17, 2020 (Subject to Board revision and approval at December Meeting) The following Members of the Board were present: Richard Hanan, Ray Roton, Bernice Robertson, George Chapman, Hugh Cole, Scott Harris and Pam King. Greg Crawford and Mildred Worthy were absent. Also meeting with the Board were the following: General Manager - William R. Henderson, Senior Assistant General Manager – Charlene Wachs, Assistant General Manager- Henrique Rizzo, Assistant General Manager – Brian Shelton, Jan Brunk, Sandy Faulkner, Joann Godwin, Tim Logiotatos, Jared McLaughlin, Tom Melton, Melanie Pelham, and Mindy Porter. Also present were Robert Sasser, Pat Sefton, Tim Gallagher, Nick Freeman, J.P. Martin, Blake Jeffcoat, and Stuart Jeffcoat. The Chairman announced that a quorum was present, and the meeting was opened for business at 1:15 p.m. – CDT via conference call in accordance with Section III of Governor Kay Ivey’s March 18, 2020 Proclamation regarding Covid-19, Section IV of Governor Kay Ivey’s April 2, 2020 Proclamation regarding Covid-19 as extended on May 8, 2020, July 2, 2020, August 27, 2020 and on November 5, 2020 by Governor Ivey’s Proclamation. AGENDA ITEMS Upon motion by Hugh Cole, seconded by Ray Roton, the Board voted unanimously to approve the OCTOBER 20, 2020 BOARD MEETING MINUTES. Upon motion by Ray Roton, seconded by Pam King, the Board voted unanimously to approve the OCTOBER 2020 FINANCIALS. Upon motion by Pam King, seconded by Scott Harris, the Board voted unanimously to award the 2021 MAINTENANCE MATERIALS CONTRACTS to the lowest responsive, responsible bidders pending legal review. Upon motion by Scott Harris, seconded by George Chapman, the Board voted unanimously to award the contract for the purchase of the 2020 INDUCTIVELY COUPLED PLASMA MASS SPECTROMETRY SYSTEM to the lowest responsive, responsible bidder. Upon motion by Bernice Robertson, seconded by Hugh Cole, the Board voted unanimously to award the DAY STREET HIGH SERVICE PUMP 4 REPLACEMENT AND PIPE GALLERY REHABILITATION PROJECT to the lowest responsive, responsible bidder. Upon motion by Pam King, seconded by Bernice Robertson, the Board voted unanimously to award the 2021-2023 ASPHALT PATCHING, OVERLAYING AND MILLING CONTRACT to the lowest responsive, responsible bidder. Upon motion by Scott Harris, seconded by Pam King, the Board voted unanimously to approve the Abandonment of Easement and Hold Harmless Agreements for the CROSSINGS AT EASTCHASE. Upon motion by Ray Roton, seconded by George Chapman, the Board voted unanimously to approve change order no. 1 (final) for the 2020 WATER MAIN IMPROVEMENTS PROJECT (VAUGHN ROAD). Upon motion by Pam King, seconded by Hugh Cole, the Board voted unanimously to award the 2020 REMOTE SITE ELECTRICAL UPGRADES PROJECT to the lowest responsive, responsible bidder. Report by Board’s Engineer: No report. Report by Board’s General Manager: We have no proposed changes to the Bylaws this year. We will vote to approve the Bylaws, with no changes, at the December Board Meeting. You may contact Shannon if you need to obtain a copy to review prior to the December Board Meeting. The Board recently received the following awards: - For the seventeenth year in a row, the C.T. Perry Water Treatment Plant received the Optimized Plant Award from the Alabama Department of Environmental Management for maximizing public health protection by achieving the optimization goals for microbial removal. - Water Distribution System of the Year Award from the Alabama-Mississippi Section of the American Water Works Association. - Water Treatment Plant of the Year Award from the Alabama-Mississippi Section of the American Water Works Association. Due to persisting concerns with Covid-19 we have decided to cancel our Annual Retiree Christmas Luncheon this year. Report by Board’s Attorney: No Report Meeting Adjourned.